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document management

Seembee – Personal Document Management

Seembee Logo Access to information anywhere, anytime is vital in business. We all know that keeping paper documents is cumbersome and difficult to file and retrieve. The solution is electronic archival and retrieval systems. These systems can be used to store huge amount of information at a relatively low cost and the data can be saved virtually at any place around the world. The problem is people still rely on paper most of the time. So the question about how to easily convert these to electronic format.

Take an example where you need to file some documents relatively quickly and on the move like a store receipt. Seembe is an iPhone application which provides you with the ability to take snapshots of a document, give it a title, assign tags for easy searching and add notes to it for recollection. This document can then be uploaded to your account for access at the office or home at a later time.

The application is free and the subscription charges are nominal. This application is an example where an occasional document needs to be filed electronically. For bulk volume, you have to look elsewhere.

What they say about themselves

We are offering an online personal archiving system, accessible anytime and anywhere. The smartphone is used as a front-end, for acquiring data and for quick viewing. The web environment provides extended capabilities for processing and manipulating the stored data. Fast, efficient and user friendly.

Why it could be a success

The facility to store any document electronically from a picture to a menu card or a classroom note, Seembee provides an easy to use interface packed with some powerful features. Its a pity that the application is targeted only for iPhone, and can use an expansion to other platforms as well.


CompareMyDocs – Compare, Combine and Merge Documents

This is an online tool I’ll be returning to many times. It lets you easily upload various versions of a document to compare and then work on them. I tried it out with a few versions of an article I had written, and it showed me one version in main text with any differences from two other articles clearly displayed in a wide right margin. This is essential for anybody working on an edited document, especially if they have received comments and editing back from other team-mates.

This is the beta version and it worked perfectly on my documents, but it does warn that it’s best for text only and not documents with tables or images. To use it you go to the CompareMyDocs site where you will be prompted to click on the Choose File button for up to 7 files. Once the files are uploaded they will appear on screen automatically and you can scroll through to see any differences.

CompareMyDocs offers suggestions for editing which you can accept or scrap and you can also type your own additions and combine document versions. The Help page is particularly well laid out to take you through each process step-by-step. There are various document comparison and merging packages available, but this online tool is so easy to use it should appeal.


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